Cash sales

Purpose

  • Record a walk-in or counter sale paid now. Money goes into the Received In bank or cash account. The customer does not keep an outstanding invoice.
  • For bill now, pay later, use a Sales Invoice, then a Receipt.
  • Screen: Sales → Sales Document → Cash Sales. New Cash Sales or double-click a row.
  • Fast Cash Sales (spreadsheet, totals only) is on the Cash Sales listing toolbar. Same idea as Fast Sales, and it creates Cash Sales.
  • Assistant: Sales & money in → Cash sale, or type Record a cash sale. Pick the customer (or your Cash walk-in customer), what you sold, price, and where the money went (Received In). Confirm before posting.
  • Do not type “how to record a cash sale” if you want the wizard. Use Record a cash sale.

Before you start

  • A customer exists. Many companies keep one Cash / walk-in customer.
  • A Bank Account or Cash Account exists on the chart of accounts for Received In.
  • Default Cash Sales account on Account Setup helps fill line Account.
  • Date on or after conversion for new work.

Screen — create

  • Sales → Sales Document → Cash Sales → New Cash Sales.
  • Select Customer (required).
  • Select Received In — the bank or cash account that received the money.
  • Leave Bill No. blank for Next No. Set Date (required).
  • Optional: Bank Charges, cheque or reference, project, remark, agent.
  • Enter line items (description, qty, unit price, Account, tax) as on a sales invoice.
  • Click Save.
  • Print, email, or Submit E Invoice as needed.

From quotation, sales order, or delivery order

  • Select the source on its listing → Transfer or Copy.
  • Tick Cash Sales → Transfer or Create.
  • Set Received In. Save.

Assistant

  • Record a cash sale.
  • Customer (or Cash customer), items, amounts, Received In.
  • Confirm. Save, or yes.

Fast Cash Sales

  • On Cash Sales Listing, open Fast Cash Sales (fighter-jet).
  • Follow the Fast Sales rules: one row is one document; compulsory customer, date, account, amount; then Generate.
  • Each row becomes a Cash Sales document, not a credit invoice.

Sales invoice and cash sales

  • Sales Invoice: the customer still owes you. There is no Received In on the invoice (use Receipt later). It shows on aging and the statement until paid. Use it for credit terms.
  • Cash Sales: the customer does not still owe you. Received In is on this document. It does not sit as outstanding. Use it when they pay at the counter.
  • Do not also enter a Receipt for the same cash sale, or you bank the money twice.

If something goes wrong

  • Received In empty. Create a bank or cash account and pick it.
  • Customer still on aging. You saved a Sales Invoice. Collect with Receipt, or delete and use Cash Sales.
  • No Fast Cash Sales. Use the Cash Sales listing toolbar. The Sales Invoice listing opens Fast Sales.
  • e-Invoice. A walk-in may need a Cash customer with e-Invoice category or TIN, or a consolidated e-Invoice.

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