Buyer and supplier TIN

Purpose

  • Store who appears on the MyInvois document: the buyer on a sales e-Invoice, or the supplier on a self-billed e-Invoice. Fill this on Maintain Customer or Maintain Supplier, or the Assistant edit-e-Invoice wizards, before you submit.
  • Fixing TIN after an Invalid status is the same screens, then submit again. See Submit and check status.
  • This page is masters only. Creating the invoice is sales or purchases. Sending it is submit or self-bill.

Menu path

  • Buyer: Sales → Maintain Customer → New or double-click → E-Invoice Setting. See Customers.
  • Supplier: Purchase → Maintain Supplier → New or double-click → E-Invoice Setting. See Suppliers.
  • TIN lookup: Search TIN on the customer or supplier form. Needs Client ID. See LHDN Client ID.
  • Check a TIN you already typed: Validate TIN on the same tab.

Assistant

  • Tap Customers, suppliers & stock.
  • Edit customer e-Invoice.
  • Edit supplier e-Invoice.
  • Add customer and Add supplier may ask for e-Invoice fields after the first save.
  • Do not type “how to edit customer e-invoice” if you want the wizard.
  • Chat does not run Search TIN. Use the customer or supplier screen for lookup.

Before you start

  • Customer or supplier exists, with a control account. See Customers and Suppliers.
  • Company Client ID is saved if you will Search TIN or Validate TIN. See LHDN Client ID.
  • You know whether the party is an SSM business, Malaysian individual, foreign individual or business, government, or exempted.

Customer (buyer) — screen

  • Sales → Maintain Customer → open the customer.
  • Fill Business Registration Number if they are an SSM business.
  • Billing Address: line 1, country, state, city, Phone 1.
  • Open E-Invoice Setting. Choose E-Invoice Category (required).
  • Enter TIN, or tick Default TIN for a general TIN (table below). For individuals, pick NRIC, Army ID, Passport, or MyPR / MyKAS and enter that number.
  • SST, tourism tax, and MSIC where the category requires them.
  • Optional: Search TIN (company or taxpayer name plus ID type) to pull TIN from MyInvois. Or Validate TIN to check a TIN you typed.
  • Click Save.

Supplier — screen

  • Purchase → Maintain Supplier → open the supplier.
  • Same idea: registration number, billing address, Phone 1, E-Invoice Category, TIN or identification.
  • Foreign supplier with no TIN: use general TIN EI00000000030 (self-billed). Foreign business with no registration number: NA.
  • Save.

Assistant — edit e-Invoice

  • Edit customer e-Invoice or Edit supplier e-Invoice.
  • Select the party → Submit.
  • Set category and TIN or NRIC. Save.

Customer category

  • Exempted From E-Invoice. No TIN required on this master.
  • Business. Their LHDN TIN. SSM Business Registration Number required. Validate TIN.
  • General Public (Malaysian individual). General TIN EI00000000010 when they only give MyKad or MyTentera. Enter NRIC or Army ID.
  • Foreign Buyer (non-Malaysian individual). General TIN EI00000000020 when they only give passport or MyPR / MyKAS. Passport NA if not available.
  • Government, local authority, statutory authority. General TIN EI00000000040.

Supplier category

  • Exempted From E-Invoice. No TIN required on this master.
  • Foreign Business. Their TIN, or EI00000000030 if TIN is not provided. Registration number NA if they have none.
  • General Public (Malaysian individual). EI00000000010 plus NRIC or Army ID.
  • Foreign Supplier (non-Malaysian individual). EI00000000030 when TIN is not available (self-billed).
  • Tick Default TIN to fill the general TIN for that category. Tick Manual Key in TIN to type a real LHDN TIN (no spaces).
  • If Business Registration Number is filled, category must be Business (customer) or the matching business category (supplier). KinraSoft will switch the category or refuse save.
  • If category is not Exempted, TIN, State, and City are required.

Bill to B, deliver to C

  • If you bill B but deliver goods to C, and B agrees to be the buyer, takes the stock to C, and is responsible for the amount due to you, use B’s TIN only.
  • You do not need C’s TIN in that case.
  • Put B on Maintain Customer (the invoice Customer). C can be a shipping address on the customer. Shipping is not a second buyer TIN. See Customers.

Search TIN

  • Needs LHDN Client ID. See LHDN Client ID.
  • On the customer or supplier form, click Search TIN.
  • Enter Company Name / Tax Payer Name.
  • Tick one ID type: Business Registration Number, NRIC, Passport ID, or Army ID, and enter that number.
  • Search. Pick the match so TIN fills on the form.
  • Save the customer or supplier.

Validate TIN

  • Needs LHDN Client ID.
  • Category must not be Exempted.
  • Click Validate TIN.
  • General Public and Foreign Buyer default TINs cannot be validated. That is expected.
  • Foreign Supplier, and Foreign Business with EI00000000030, also skip validation.
  • Invalid Client ID or Client Secret: fix the Client ID, then try again.

If something goes wrong

  • e-Invoice reject missing TIN. Edit customer e-Invoice or Edit supplier e-Invoice, then submit again. See Submit and check status.
  • Cannot save — category, TIN, state, or city. Category is not Exempted. Fill TIN, State, and City.
  • Business registration number entered, category wrong. Set category to Business (or the supplier business category).
  • Validate TIN — Exempted. Expected. Exempted does not validate.
  • Validate TIN — general public or foreign default TIN. Expected. Those general TINs are not validated.
  • Search TIN or Validate TIN — invalid Client ID. LHDN Client ID Setup. See LHDN Client ID.
  • Walk-in cash sale. Use a Cash customer with category and TIN, or a consolidated e-Invoice instead of a named buyer. See Cash sales and Consolidated e-Invoice.

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