Accrual listing

Purpose

Find outstanding amounts on accrual-type ledger accounts: expenses not yet paid, income not yet billed, prepayments, and unearned revenue.
Pay accrued expenses from this listing.
The listing does not create the original accrual. Post that as a Journal Entry or a general-ledger Expense.
Screen: General Ledger → Accrual Listing.

No accrual-listing wizard. Ask “how to pay accrued expenses” or “how to use accrual listing”.
To post a period-end accrual, use Journal / adjustment in chat, or Journal Entry.
Month-end checklist: Month-end close in chat. You still post the accrual on the journal or Expenses screen.
A staff claim that you accrue and pay later stays on Expenses, not this listing.

Accrual accounts exist on the chart of accounts with the matching Special Account Type (table below).
The accrual journal or general-ledger Expense is saved, or there is nothing to list.
To pay accrued expenses: a bank or cash account, and payment document numbers.

General Ledger → Accrual Listing.
Choose Accrual Type. The default is ACCRUED EXPENSE.
Optional: Accrual Account, Start Date, End Date, Outstanding, Project.
Click Search (F9).
Double-click a row, or Edit, to open the source journal.
ACCRUED EXPENSE (Expenses Not Yet Paid). A liability: the cost is incurred and not paid. The Payment toolbar is shown.
ACCRUED REVENUE (Income Not Yet Billed). An asset: income is earned and the invoice is not yet raised.
PREPAID EXPENSE (Deposit/Prepayment Paid). An asset: you paid, and the cost is not yet consumed.
UNEARNED REVENUE (Deposit/Prepayment Received). A liability: money is in, and it is not yet earned.
Outstanding All. Every matching line.
Outstanding greater than zero. Still outstanding.
Outstanding equal to zero. Fully cleared.
Columns include Date, Account Code, Journal No, Description, Reference, Proj/Dept, Currency, Amount, Outstanding.
Click a row to load Payment History for that journal in the table below.

Set Accrual Type to ACCRUED EXPENSE. The Payment for Accrued Expenses icon (red dollar) appears.
Tick one or more rows. All ticks must be the same Account Code.
Click Payment for Accrued Expenses.
In the window: Date, leave Voucher No blank for Next No., Payment By (bank or cash), Pay Amount (filled from the ticks). Optional: Pay To, Pay For, Reference / Cheque No, Reference 2.
Click SAVE. Money leaves the bank. Outstanding on those lines falls.
Check Cash Book Listing for the payment voucher.
Payment from this listing is only for Accrued Expense. For the other three types, reverse or transfer with a Journal Entry as your accountant specifies. There is no pay button.

Journal Entry: debit the expense (or the matching profit-and-loss or asset line) and credit the Accrued Expense special account. Reverse the sides for accrued revenue, prepaid, or unearned, as the case requires.
Or general-ledger Expense: lines debit expenses, and the total credits Default Accrual Account. Pay later with Expense Payment. If that account is Accrued Expense, the balance can appear here.
Do not post the same amount as both a journal accrual and a general-ledger Expense.

On Maintain Chart Of Account, tick the matching Special Account Type when you create the account. Lines posted to those accounts are what this listing can find.
Accrued Expense (Expenses Not Yet Paid). Current Liability.
Accrued Revenue (Income Not Yet Billed). Current Asset.
Prepaid Expense (Prepayment to Supplier). Current Asset.
UnEarned Revenue (Prepayment from Customer). Current Liability.

Accrual Listing. Does not create the accrual. Pays accrued expense. The bank moves when you save that payment.
General-ledger Expense. Creates the accrual and credits the default accrual account. Pay with Expense Payment, which moves the bank.
Journal Entry. Creates the accrual. You pick both sides. The bank moves only if a line is bank or cash.

Listing empty. Widen the dates. Set Outstanding to All. Confirm the chart special type, and confirm the journal used that account.
Only allow to select same Account Code. Untick rows on other accounts. Pay one code at a time.
Please select Accrual Transaction. Tick rows before Payment.
No Payment icon. Set Accrual Type to ACCRUED EXPENSE.
The bank did not move after the journal. That is expected. Pay from this listing, or with a cash-book payment that clears the accrual.
The accrual is on the profit and loss twice. You posted both a journal and a general-ledger Expense or purchase for the same cost. Reverse one.