Journal entry

Purpose

Post a balanced double-entry journal when the job is not a sales bill, purchase bill, or cash-book payment or receipt.
Typical uses: period-end accruals, prepayments, drawings, depreciation adjustments, payroll, hire purchase, and other general-ledger corrections.
Payroll and hire-purchase templates are in Payroll and hire purchase. Monthly depreciation for the register is Depreciation Journal. Key a journal here only when you are adjusting one asset.
Listing: General Ledger → Journal Entry. New form: listing → New Journal Entry (file-plus).
Every posted line, of every journal type: General Ledger → Journal of Transactions.

On AI Agents, journals live under Purchases & money out, and as a free-typed Journal / adjustment.
Record payroll, or Record payroll for staff salaries — payroll journal.
Hire purchase, or Buy a car on hire purchase — hire-purchase journal.
Fixed asset purchase — type it. There is no empty-screen chip. This buys equipment paid by cash or bank, not hire purchase.
Journal / adjustment, owner drawings, dividend declared, POS till, or accruals — a guided journal. Confirm the accounts, then Save.
On a journal you can tap Explain this entry for a plain-language walkthrough.
Do not type “how to record payroll” if you want the live wizard.
There is no chat wizard for the journal listing, CSV import, bulk print, or Journal of Transactions. Ask “how to enter a journal” for those screens.

Chart of accounts lines exist for every row. Use accrual, prepaid, or unearned special types when this is a period-end accrual. See Accrual listing.
Date on or after System Conversion Date for new work. See Company.
Document numbers exist for journals. Leave Journal No blank for Next No.
Debits will equal credits, including tax columns, before Save.

General Ledger → Journal Entry.
Set filters, then Search (magnifying glass) or F9.
Double-click a row, or Edit, to open it.
Document. All; Journal Entry (JE, the default); Fixed Asset (FA); SST Return (SSTP).
Start Date and End Date. Document date range.
Status. All, or Cancelled.
Project. One project. See Department / project.
Keyword Search. Journal number and description.

Listing → New Journal Entry.
Enter Description. Optional: Reference, Project.
Leave Journal No blank for Next No. Set Date. Optional Posting Date (red) when posting should differ from the document date.
Optional: Currency and Exchange Rate. See Currency.
Journal Lines: each row needs G/L Code, then Debit or Credit. Optional: line Description, Dept, Tax.
Check the totals row. Debit must equal credit. If not, KinraSoft shows Amount do not balance, with the difference.
Click Save.
Print from the PDF menu: A4, A5, A4 (Computer Gen), A5 (Computer Gen), A4 (GST).
Save As New: red uses Next No. as the new journal number. Light-red keeps a manual journal number.
More…: Column Setting, Create Recurring (F3), Fixed Asset (link this journal to an asset on the register — F5), attachments.
Collect a customer invoice with Receipt. Pay a supplier invoice with Payment. Rent paid from the bank, with no supplier, is a cash-book Payment or Record an expense.

Delete removes the selected journal. A locked period, an e-Invoice, or no row selected can refuse it.
PDF menu → Print Journal Listing for the filtered list.
Bulk Journal Printing prints many vouchers. Choose the print format on the listing.
Import Journal (file-import) uploads a CSV. Use the sample in the import window. A journal that does not balance stops the upload.

General Ledger → Journal of Transactions.
Optional Journal: Bank, Cash, General, Purchase, or Sales.
Set Start Date and End Date. Optional From Account, To Account, Project, Keyword Search.
Click Search (F9).
Print PDF, Export To Excel, or Export To CSV.
This report lists posted lines from those journals. It does not create a journal.

Customer still owes, or paid an invoice. Sales Invoice or Receipt.
Supplier bill, or pay a supplier. Purchase Invoice or Payment.
Money in or out of the bank, with no accounts receivable or payable. Cash book.
Staff claim accrued now, paid later. Expenses, then Expense Payment.
Staff salaries, or a hire-purchase asset. Assistant, or this journal. See Payroll and hire purchase.
Monthly depreciation for the register. Run Depreciation.
Accrual, prepayment, drawings, or equity. This journal.
The same journal again next month. Create Recurring. A cash-book spreadsheet is Cash Book Template.

Amount do not balance. Fix Debit, Credit, and tax until the totals match.
Save refused. The date is before conversion, the period is locked, or a line has an amount and no G/L Code.
The bank moved when you wanted only an accrual. That was a cash-book payment. An accrual stays on this journal: credit the accrual account.
Cannot find a depreciation run. Filter Document to Fixed Asset, or open Depreciation Journal.
Import stopped. Use the CSV sample. Each journal in the file must balance.
Chat already posted payroll or hire purchase. That is expected for those chips. Do not also key the same month on this screen.