Cash book payment and receipt

Purpose

Record direct bank or cash movements that are not collecting a customer invoice and not paying a supplier invoice.
Customer paid you against invoices. Sales → Receipt.
You paid supplier invoices. Purchase → Payment.
Rent, petrol, supplies, bank charges, dividend, or a loan repayment, with no supplier bill. Cash-book Payment, or Assistant Record an expense.
Other income, loan proceeds, a director loan, or capital in, and it is not accounts receivable. Cash-book Receipt, or Assistant Money received.
Advance to a supplier before the bill. Assistant Deposit to supplier. That is still a cash-book payment.
Money advanced to staff. Type employee advance in chat. That is a cash-book payment.
Walk-in sale paid now. Cash Sales, not a cash-book receipt.
Screen: Bank → Payment, or Cash Book Listing → New Payment. Bank → Receipt, or Cash Book Listing → New Receipt.

Money out, no supplier bill: Purchases & money out → Record an expense, or type Record a business expense payment.
Money in, not collecting an invoice: Sales & money in → Money received, or type Record money received into my bank.
Deposit to supplier, or Record a deposit paid to a supplier.
Employee advance or staff loan. There is no empty-screen chip. Type it.
Confirm accounts before KinraSoft posts. The wizard saves a cash-book document. Check Cash Book Listing, not the Sales or Purchase invoice listing.
Do not type “how to record an expense” or “how to record money received” if you want the live wizard.
There is no chat wizard for the full payment and receipt toolbar (print layout, column setting, attachments). Finish those on the screen.

A bank or cash account exists for Payment By or Received In, on the chart of accounts.
Expense, income, liability, or asset accounts exist for the lines.
Date on or after System Conversion Date for new work. See Company.
Document numbers exist for cash-book payment and receipt. Leave Voucher No. blank for Next No.
For auto bank recon later, type the cheque number only in Reference / Cheque No. No extra text. See Bank reconciliation.
Self-billed e-Invoice on a payment: the supplier exists with TIN and category. Pay To must be that supplier. See Suppliers.

Bank → Payment, or listing → New Payment.
Select Payment By (required) — bank or cash.
Optional: Reference / Cheque No, Pay To (search a supplier, or type a payee), Pay For, Job Code.
Leave Voucher No. blank for Next No. Set Date (required). Optional Posting Date, Bank Charges, currency and rate, Project.
Lines: pick G/L Code (required), description, Amount (required), tax if needed. Several rows are allowed. Column Setting (More…) shows or hides columns.
Click Save.
Print Payment Voucher (A4, A5, computer-generated, or GST) from the PDF menu.
Self-billed when required: Submit E Invoice.
Save As New: red is Next No. Light-red keeps a manual voucher number.
More…: Column Setting, Create Recurring, attachments.

Bank → Receipt, or listing → New Receipt.
Select Received In (required) — bank or cash.
Optional: Reference / Cheque No, Received From, Received For, Job Code.
Leave Voucher No. blank for Next No. Set Date (required). Optional posting date, bank charges, currency and rate, Project.
Lines: G/L Code (required), description, Amount (required), tax if needed.
Click Save.
Print Receipt Voucher (A4, A5, computer-generated, or GST).

Record an expense, or Record a business expense payment.
What you paid, amount, Pay From, date. The account should be an Expense, unless you meant a deposit, an advance, or a liability.
Confirm. Save.
Open Cash Book Listing to print.

Deposit to supplier: supplier, bank, amount, date. Apply later on Payment.
Employee advance: staff, bank, amount, date. The account is usually a Current Asset.

Bank. Payment: Payment By (required). Receipt: Received In (required).
Party. Payment: Pay To, Pay For. Receipt: Received From, Received For.
Header, both: Voucher No. (required), Date (required), Reference / Cheque No, Job Code, Project, Bank Charges, Currency/Rate, Posting Date.
Lines, both: Classification, G/L Code, Description, Dept, Amount, Tax, Tax Inc.
Payment toolbar: Save, Save As New, print voucher, Submit E Invoice, Column Setting, Create Recurring, attachments.
Receipt toolbar: Save, Save As New, print voucher, Column Setting, Create Recurring, attachments.
Do not post the same slip as both a cash-book payment and a purchase invoice or a general ledger Expense. Pick one path. Accrue first on Expenses only when you will pay later.
Bank Charges on the header is extra to the line amounts. Ask your accountant which account it uses if you are unsure.

Chat created a cash-book payment. Expected for Record an expense. Use general ledger Expense only to accrue.
Posted a customer collection here. Aging will not fall. Use Sales Receipt, or reverse and re-enter.
Posted a supplier bill payment here. Creditor aging will not fall. Use Purchase Payment.
Payment By or Received In is empty. Create a Bank Account or Cash Account on the chart of accounts.
Line says Please Select Account. Every amount row needs a G/L Code.
Self-billed will not save. Pay To must be a supplier, not free text.
Auto recon later cannot match. Put only the cheque number in Reference / Cheque No.