Balance sheet

Purpose

See what the company owns, owes, and has as equity at a date. Assets should equal liabilities plus equity.
The report reads the books. It does not post journals.

Opening balances are generated, including debtor, creditor, and stock control accounts. See opening balance, customer and supplier opening balances, and Maintain Stock Value.
A Retained Earnings account exists (chart type Retain Earning). If it is missing, the report stops with Please setup Retain Earning. See the chart of accounts.
Stock value for the period is saved if inventory is on the balance sheet.
Fixed assets and depreciation are posted if you report net book value. See Fixed asset setup and Depreciation journal.

Financial Report → Balance Sheet.
Choose Report Period:
This Month vs Last Month — month to date and last month.
This Year — year to date.
This Year vs Last Year — this year and last year.
Comparison - Monthly ( 12 month ) — twelve months.
Comparison - Quarterly ( 4 quarter ) — four quarters.
Set Date (as-at). Balances are cumulative to that date, not a profit-and-loss slice.
Optional Financial Year for a closed year. See Year-end closing.
Optional Include Zero Balance Account.
Optional Project.
Click Search.
Expand All Sub Account / Collapse All Sub Account.
Click an amount. A parent account opens drill-down for the accounts under it.
On the drill-down, tick Show Month To Date Total if you want month totals, set the project if needed, and Search.
Clicking the description shows Please click on the amount to drill down.
Print PDF: Main Account Only or Includes Sub Account. Excel export uses the same two choices.

Trade debtors (control) — past and current sales invoices, after opening-balance Save. Customer detail is Sales Ledger and aging.
Trade creditors (control) — purchase invoices, after the same generate Save. Supplier detail is Purchase Ledger and aging.
Stock — Maintain Stock Value, not a typed quantity on the product card.
Fixed assets — cost and accumulated depreciation. See Fixed asset setup and Depreciation journal.
Retained earnings — opening retained earnings plus profit up to the column, including stock movement. You do not type this month’s profit onto the balance sheet.
Typing an amount into a red control account on Maintain Opening Balance fights the generate step. Leave those rows for past invoices and stock value.
A project balance sheet is only the postings tagged with that project. The company total is the report with Project cleared.

Please setup Retain Earning. Create an active Retain Earning sub-account on the chart of accounts, then Search again.
Assets do not equal liabilities plus equity. Run Trial Balance. Fix the one-sided posting, then return here.
Debtors, creditors, or stock look empty. Generate opening balance after past invoices and stock value.
Net book value is stale. Post depreciation, then Search again.
Drill-down will not open. Click the amount. Expand sub-accounts with the plus icon when you only need the children on this page.

Ledger report — one account.
Profit and loss — profit that feeds retained earnings.
Trial balance — if this report will not balance, start there.
Cash flow statement — moves from this sheet’s cash, debtors, creditors, stock, and loans.
Year-end closing — rolls profit into next year’s retained-earnings opening.