Product received, issue, transfer, adjustment

Purpose

Move quantity in the warehouse when the job is not a customer sale or a supplier bill.
These Product Documents update stock on Save. Customer balance, supplier balance, and the bank stay unchanged.
Use Goods Received or a purchase invoice when you bought the goods. Use a Delivery Order, sales invoice, or cash sales when you sold or delivered them.
A Product Document and a sales or purchase document for the same quantity count the stock twice.

Inventory → Product Document → Product Received. Doc type RC. Needs stkReceived_new.
Inventory → Product Document → Product Issue. Doc type IS. Needs stkIssue_new.
Inventory → Product Document → Product Transfer. Doc type XF. Needs stkXF_new.
Inventory → Product Document → Product Adjustment. Doc type ADJ. Needs stkADJ_new.
New form from the listing (file-plus).

No live Product Document wizard. Ask “how to create a product received”, or issue, transfer, or adjustment.
Add stock creates a product master. It does not create a received note.
Bill a customer and Supplier bill move stock on the sales or purchase line when it has an item code. That is Sales and Purchase, not this chapter.

The company is Premium. See Company. Products exist. Locations exist if you use warehouses.
Document numbers exist for RC, IS, XF, and ADJ. Leave Received No, Issue No, Transfer No, or Adj No blank to use Next No.
Date on or after System Conversion Date for new work. See Financial start period.
After a physical count, Copy Data To Stock Adjustment from the physical worksheet instead of keying the adjustment from scratch.

Optional Project. Tick Date to use Start Date and End Date. Click Search (magnifying glass).
New opens a blank document. Double-click or Edit opens the row.
Dust-bin Delete reverses that document’s stock movement.

Use this for opening stock you are not billing, production output, found stock, or a transfer-in that is not a supplier goods received note.
Inventory → Product Document → Product Received.
New Product Received.
Description. Optional Project/Dept.
Leave Received No blank for Next No. Set Date.
Lines: Item, description, Dept, Location, Qty, UOM, Unit Cost. Subtotal calculates.
Optional Update Cost — fills unit cost from the item as at the document date (item, location, qty, cost).
Click Save. Quantity increases at the location.
Print Stock Received or Stock Received (Location).

Use this for samples, write-off, own use, or goods leaving that you will not invoice.
Inventory → Product Document → Product Issue.
New Product Issue.
Description, optional project, Issue No or Next No, Date.
Same line columns as received. Save. Quantity decreases.
Print from the PDF menu (issue and location formats).
Leave the same item quantity off a Delivery Order or invoice. See Delivery Order.

Use this to move stock between warehouses or shops. Company quantity stays the same. Each location’s quantity changes.
Inventory → Product Document → Product Transfer.
New Product Transfer.
Optional Customer if the move is for a customer. Optional currency and rate when shown.
Description, optional project, Transfer No or Next No, Date.
Lines: Item, description, Project, From Location, To Location, Qty, UOM, Unit Cost. Discount and tax columns appear when shown.
From Location and To Location must differ. Save.

Use this after a stock take when book quantity is wrong. Prefer Stock Physical WorkSheet → Copy Data To Stock Adjustment when you counted on that report. See Inventory reports.
Inventory → Product Document → Product Adjustment.
New Product Adjustment.
Description, optional project, Adj No or Next No, Date.
Lines: Item, description, Project, Location, Book Qty, Qty On Hand (what you counted), Qty (the difference), UOM, Unit Cost.
Save. A positive qty increases stock. A negative qty decreases stock.
Update Cost works the same way as on received and issue.

Supplier delivered goods you will pay for. Goods Received and/or Purchase Invoice or Cash Purchase. Leave those units off Product Received.
You delivered or invoiced a customer. Delivery Order and/or Sales Invoice or Cash Sales. Leave those units off Product Issue.
Customer returned goods on a credit. Credit Note. Leave that return off Product Received.
You returned goods to the supplier. Purchase Credit Note. Leave that return off Product Issue.
Found, produced, or brought in with no supplier bill. Product Received. Leave those units off a purchase invoice.
Samples, write-off, or own use, with no customer invoice. Product Issue. Leave those units off a sales invoice or delivery order.
Shop A to Shop B. Product Transfer.
The count does not match the book. Product Adjustment, or the worksheet copy.
Month-end stock value on profit and the balance sheet. Maintain Stock Value. These documents move quantity.
Transfer a goods received note into the purchase invoice so stock moves once. Transfer a delivery order into the invoice so stock moves once. A standalone Product Received plus a goods received note with the same items counts the goods twice.

Product Received. Quantity in. No customer or supplier. No bank.
Product Issue. Quantity out. No customer or supplier. No bank.
Product Transfer. Quantity out from one location and in to the other. Optional customer on the header only. No bank.
Product Adjustment. Quantity in or out by the difference. No customer, supplier, or bank.
Goods Received, Purchase Invoice, and Cash Purchase. Quantity in when the line has an item code. Supplier on the invoice and cash purchase. Bank on cash purchase only.
Delivery Order, Sales Invoice, and Cash Sales. Quantity out when the line has an item code. Customer on the invoice. Bank on cash sales only.

Stock card did not change. The plan has no inventory, the line has no Item Code, or you are looking at the wrong location or date. See Inventory reports.
Stock in is doubled. You saved Product Received and a goods received note or purchase invoice for the same qty. Delete one, or transfer the goods received note into the invoice.
Stock out is doubled. You saved Product Issue and a delivery order or invoice for the same qty.
Transfer will not save. From Location and To Location are the same or empty, or the item has no qty at the from location.
Adjustment qty looks wrong. Qty is the difference, not the count. Put the count in Qty On Hand.
Product Document is missing from the menu. The role needs stkReceived_new, stkIssue_new, stkXF_new, or stkADJ_new, or the plan is not Premium. See Users and Company.
Duplicate document number. Leave it blank for Next No, or pick an unused number.
You wanted the supplier to be owed. Use Purchase Invoice.
You wanted the customer to owe you. Use Sales Invoice.

Inventory
Inventory reports — stock card, physical worksheet, and the stock document listing.
Categories and products and Locations — the item and location must exist before the line typeahead fills.
Delivery order and Goods received — keep those off a second Product Document for the same qty.
Maintain Stock Value — value for financial reports.