Month-end close

Purpose

Finish a month so the reports are safe to use, then lock that month so nobody posts into it by mistake.
The Assistant walks a checklist. The screens do the posting and the lock.

There is no separate Month-end menu. The lock lives with year-end: Account Setup → Year End Closing.
Use Lock Month End (padlock) and Unlock Month End (open padlock). Locked Month on the page shows the date already locked.
The work before the lock is on other menus: bank recon, receivables aging, payables aging, accruals, depreciation, stock value, tax, then the financial reports (ledger through cash flow).

Open AI Agents and say Month-end close or close the books.
The wizard asks for Period (the month you are closing), Industry (what the business does, so the checklist stays relevant), and Materiality Threshold (the amount below which you will not chase a difference).
Close Type is already month-end. You do not type it.
Chat then walks the checklist. It does not post journals, save stock value, or lock the month. When the list is finished it tells you either to review flagged items or that you may lock the period on the screen.
Say how to close the month if you only wanted this chapter.
Year-end close is a different wizard. If you say year-end, you get the longer list. See Year-end closing.

Work in this order. Tick each one off before you lock.
Bank reconciliation for every bank. Account balance should match the statement.
Receivables aging. The aging total should match the debtor control account on the trial balance.
Payables aging. Same check against the creditor control account.
Accruals and prepayments.
Depreciation for the month.
Stock value for the month, and a stock count if you keep quantities. See Inventory reports.
SST (or tax provision) if this company is registered. See SST/GST and SST return and SST audit.
Trial balance balances. Then review Profit & Loss and Balance Sheet.

Say Month-end close.
Fill Period, Industry, and Materiality Threshold, then continue.
Walk the items. The first three load live figures:
Bank reconciliation completed — each bank’s Account Balance and statement balance, as at the period. Tick a bank when they match. Refresh reloads. Next when every bank is ticked. Fix it on Bank reconciliation.
Receivables ageing reviewed — ageing total, AR control on the trial balance, and Equal or Not equal. Fix it on Sales reports, then past invoices or receipts.
Payables ageing reviewed — ageing total, AP control, and Equal or Not equal. Fix it on Purchase reports, then payments.
Accruals and prepayments posted — reply yes if done, or issue: and a note. See Accrual listing.
Depreciation posted — yes or issue:. See Depreciation journal.
Tax/SST provision reviewed — yes or issue:. See SST return and SST audit.
Draft financial statements reviewed — yes or issue:. Include stock value and the reports (profit and loss, trial balance, balance sheet).
Read the closing message.
Close checklist completed with no flagged issues. You may proceed to lock the period.
Close checklist completed with flagged issues. Review flagged items before locking period.

Account Setup → Year End Closing.
Click Lock Month End.
Locked Month shows the current lock (blank if none).
Set New Locked Month to the last day of the month you finished (dd/mm/yyyy).
Click Save. Success: Set Lock Month completed. The date appears in Locked Month on the listing.
Posting, editing, or deleting a document on or before that date is refused: Year End Closed, Cannot Delete/Edit/Add transaction. Transfers can say Year End Closed / Month End Lock Error.

Account Setup → Year End Closing.
Click Unlock Month End.
Confirm Are you sure ?
Locked Month clears. You can post into that month again. Lock it again when the corrections are done.
Lock is not year-end. It stops edits. It does not move profit into retained earnings. That is Year End Closing.
A closed financial year also blocks dates on or before the year-end, even when Locked Month is blank. See Year-end closing.

Please set New Lock Month Date. Enter a real date in New Locked Month, then Save.
Cannot save an invoice in last month. The month is locked, or the year is closed. Unlock only if the year is still open. See Year-end closing.
Bank line in chat will not load. Click Refresh. If there is still no bank, add a bank account on the chart of accounts.
Ageing Not equal. Match the aging report to the control account on the trial balance. Fix missing invoices or knock-off (customer receipt or supplier payment), then reply after the screen is fixed, or flag issue:. Refresh is not on this step.
Checklist finished but the month is still open. Lock it yourself on Year End Closing. Chat does not lock.

Trial balance — before you lock.
Profit and loss, Balance sheet, and Cash flow statement — statements you review on the last checklist item.
Bank reconciliation, Accrual listing, Depreciation journal, Maintain Stock Value, and SST return — the posting steps.
Year-end closing — after the month-ends for the financial year are done.
Screen vs KinraSoft Assistant — when to use the checklist in chat and the screens for the work.